UAHQ Board of Directors
Roles and Responsibilities

Officer Role Responsibilities
President: The President performs all duties that are usual to the office. The President:

  1. Presides at all general meetings of UAHQ and the UAHQ Board of Directors
    • 1.       Regular and Special Board Meetings
    • 2.       Annual Conference
      Provides an association status report during the annual business meeting
  2. Assures that the directions and actions of the Board are carried out
  3. Makes appointments for additional board members subject to board approval
  4. Fulfills the role of the Immediate Past President at the conclusion of his or her term
President-elect: The President-elect is elected annually and has previous experience serving on the UAHQ Board. The President-elect:

  1. Performs the duties of the President in the event of the President’s temporary absence
  2. Performs duties as assigned by the president and prepares for the duties of the office of president
  3. Upon completion of the one-year term of office, becomes the President for a one-year term, and subsequently the Immediate Past President for the third year
Immediate Past-President: The Immediate Past President:

  1. Provides advice and continuity to the President and the Board
  2. Assists the President in serving as a mentor to the President-elect
  3. Performs other duties as assigned by the President
Secretary: The Secretary performs all duties that are usual to the office. The Secretary:

  1. Serves for a term of two years (Regular election in even years)
  2. Provides communication/notices to the Board regarding scheduled board meetings and other business
  3. Ensures that minutes are kept of all board meetings
  4. Functions as custodian of UAHQ records and files during their term of office
    1. Maintains records and files for designated time periods as determined by the Board
    2. Expired records and files are disposed of in a secure manner (e.g., shredding, deleting)
  5. Accepts additional duties as assigned by the President
Treasurer: The Treasurer performs all duties that are usual to the office. The Treasurer:

  1. Serves for a term of two years (Regular election in odd years)
  2. Is responsible for all monies belonging to UAHQ and for disbursement as authorized by the Board
  3. Keeps accurate records of monies received and disbursed;
  4. Reviews financial reports
    1. at board meetings at least quarterly
    2. annually to the membership as a part of the annual business meeting
  5. Coordinates an annual audit of financial records;
  6. Retains a historical membership list and submits updated membership list to the Board at designated intervals
  7. Accepts additional duties as assigned by the President
Member-at-large: The Member-at-Large represents the general membership of UAHQ on the Board. The Member-at-Large:

  1. Serves for a term of two years (Regular election in odd years)
  2. Seeks the ideas and needs of the general membership
    1. Coordinates an annual assessment and reports the results to the Board
    2. May include education and/or professional development needs
  3. Works with the Board to coordinate nominations for the UAHQ Board positions
    1. May include enlisting candidates
    2. Preparing and distributing ballots
    3. Tabulating voting results, and communicating results to the Board
  4. Accepts additional duties as assigned by the President
Education Task Lead: The Education Task Lead promotes and provides appropriate educational opportunities for UAHQ members. The Education Task Lead:

  1. Engages as many members as deemed necessary by the Board
  2. Provides opportunities for educational growth
  3. Provides options to promote CPHQ certification, such as review courses sponsored by UAHQ, in accordance with certification standards
  4. Offers additional professional expertise, and oversees academic and/or continuing education activities of the association
  5. Organizes the educational sessions, assisting the presenters and making provisions for handouts for all presentations
  6. Prepares and reports the results of evaluations for educational sessions to the Board
  7. Organizes the annual education meeting including:
    1. Arranging time and place, speakers, audiovisual equipment, and handouts
    2. Board members and others may be recruited to assist in meeting preparation, on-site support, and follow-up
  8. Maintains documentation for eligible continuing education credits
  9. Accepts additional duties as assigned by the President

     

Legal / Legislative Task Lead: The Legal/Legislative Task Lead ensures that UAHQ is conducting business consistent with approved bylaws and communicates legislative activities that influence the quality of health care in Utah to members. The Legal/Legislative Task Lead:

  1. Engages as many members as deemed necessary by the Board
  2. Performs an annual review of the UAHQ bylaws, establishing that the Bylaws reflect current practice, and making recommendations for changes to the Board
  3. May organize members to write or call representatives to express supporting or opposing views about pending legislation.
  4. Accepts additional duties as assigned by the President
Communications Task Lead: The Communication Task Lead facilitates communication of UAHQ activities, items of general interest to the membership and related professional issues. The Communication Task Lead:

  1. Engages as many members as deemed appropriate/necessary by the Board
  2. Encourages diverse membership in UAHQ, promotes member satisfaction, seeks input from members, and works with others to respond to members’ assessed needs.
  3. Recruits and retain UAHQ members;
  4. Markets UAHQ to members, healthcare organizations, and community entities
  5. Maintains a current calendar of events and promote interest in activities of the organization
  6. Distributes a newsletter at intervals deemed appropriate by the Board; the newsletter may include planned educational events, legislative updates, recommended changes to the bylaws and fiduciary reports.
  7. Coordinates and maintains the UAHQ website by working with the webmaster and web design resources
  8. Accepts additional duties as assigned by the President
  9.